I am looking for a Transaction Coordinator / Virtual Office Manager

COMPENSATION: $400 - $600 per month salary, DOE

HOURS: All Hours and Days will be based on PST and US Days

Monday – Friday: 7:30am – 5:00pm

Managing for a fast-paced real estate team. We are looking for a Transaction Coordinator help our team handle the sale of each transaction and give our clients the best service possible. In this role, you will carry the clients from the beginning of a sale to the close of escrow. This includes handling paperwork, scheduling appointments, coordinating communication between all parties and team members, and doing whatever it takes to ensure a successful and timely close.

Other responsibilities including helping to facilitate everyday duties of a real estate office. This role requires skilled multi-tasking and the ability to wear several hats in order to handle all administrative aspects of a real estate business. If you are comfortable working in a busy office environment, prioritizing many daily tasks, and delivering a great customer experience, you may be the right fit!

Job Responsibilities:

•Answer incoming calls, send response emails and potentially assist with the showing of properties.

•Provide support to agents and brokers during the sales process, including preparing documents, scheduling appointments, and sending emails.

•Maintain client database (CRM) and communicate with customers, other agents, and service providers throughout the closing process.

•Produce listing marketing materials (printed collateral, websites, etc.) and assist with social media campaigns

•Oversee the process from purchase agreement to closing, including documentation, deadlines, and communication between parties.•Create, update, and review real estate contracts.

•Coordinate title/escrow, mortgage loan and appraisal processes.

•Regularly update & maintain communication with clients, agents, lender, etc.

•Schedule and coordinate closing process, review closing paperwork, attend closings and inspections.

•Communicate with clients and keep them updated on the status and timeline for the transaction.


•Excellent organizational skills to work independently and manage projects with many moving parts.

•Minimum 1 year experience in similar field or capacity.

•Strong organization & scheduling skills

•Excellent communication skills (written and oral)

•Proficient with technology such as Microsoft Office and Google Apps. Experience with other real estate technology preferred.

•Candidates must be organized, resourceful, detail-oriented, with a friendly focus on customer service.

•Ability to retain a lot information, and able to manage several projects at once.

Must be on Google Hangout or another video conference with the main office while working.

Project Type: Ongoing project

You will be asked to answer the following questions when submitting a proposal:

Have you work this hours before? Are you working from home or an office? Do you have your own VPN?

Do you have a noise cancelling headset? Can you make outbound call to US client in the US?

How many years have you been an assistant to a real estate broker?

How many years have you been a transaction coordinator? How many real estate transactions have you coordinated from contract to closing?

What CRM system or platform have you worked with in the past?

Habilidades: Administración de bases de datos, Inmobiliaria, Asistente virtual

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Información del empleador:
( 0 comentarios ) United States

Nº del proyecto: #15784464

8 freelancers están ofertando el promedio de $513 para este trabajo


I have a 24/7 internet connection with my very own personal laptop, desktop computer and iPhone with IOS 11. Relevant Skills and Experience I have no such experience yet.

$666 USD en 10 días
(0 comentarios)

Hi there, I understand you're looking for a qualified candidate for your job post. We have hundreds of skilled staff available for you to hire right now. - You work with staff directly and pay as low as $3+/hr Más

$499 USD en 10 días
(0 comentarios)

A proposal has not yet been provided

$277 USD en 1 día
(0 comentarios)

I can be a good virtual assistant because of my good qualifications and skills. I have time management skills, English language skills, computer skills and administration skills.

$555 USD en 20 días
(0 comentarios)
$444 USD en 25 días
(0 comentarios)

Hi, I have read your job post and understood what you want. I am experienced in researching property Owner and address and mailing address, Tax and Value information from the county sites. Relevant Skills and Experie Más

$555 USD en 30 días
(0 comentarios)

A proposal has not yet been provided

$555 USD en 1 día
(0 comentarios)
$555 USD en 10 días
(0 comentarios)