Improve uploading of products onto existing e-commerce site

We need to change the way we upload products onto our clothing website. This will involve creating various check-boxes to automatically generate: Product Reference Number, Product Name, Product Description, Price, Composition, etc. We will also then need the products arranged in groups by 'Date of Upload' which can then be downloaded onto PDF, Word or Excel Document. Need someone who can communicate by msn messenger as the job is being done so that it can be done quickly and exactly as we want.