Need an Executive Assistant

CoSource is looking for an Executive Virtual Assistant who will complete a broad variety of administrative tasks including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential and compiling documents for travel-related meetings. • Plans, coordinates and ensures the Manager's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Manager's time • Communicates directly, and on behalf of and her Manager, with project managers staff, and others, on matters related to Manager's programmatic initiatives. • Researches, prioritizes and follows up on incoming issues and concerns addressed to the manager, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. • Provides a bridge for smooth communication between the Manager and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. • Works closely and effectively with the Manager to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense of the issues taking place in the environment and keeping the Manager updated. • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the Manager, some of which may have organizational impact. • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the Manager's ability to effectively lead the company. • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.