Project Status Report

Project Instructions: This week you will be developing a project status report and revising part of your initial plan to adapt to some unplanned events. Most IT projects do not reach completion without changes occurring along the way. Many of the changes are not planned, and the project manager must find a way to revise plans, budgets, and resources to compensate for such unplanned changes. Assignment For this project, you must analyze the impact of two unplanned changes on your project, and you must revise the budget and implementation plan to accommodate those changes. Consider which scenario you will apply in addition to the budget cuts. Download the project_statusReport file from doc sharing. Use the file to fill out all necessary content for the status report. Read through the scenarios below. For your project, you must choose Scenario A (Budget Cut), and one additional scenario. Scenario A: Budget Cut (required) Your client has informed you that project costs must be reduced by 10%. Scenario B: Change in Project Scope You have been informed that you need to add end-user training to the project scope. This training is for the end-users at the client’s location. You need to decide how this will be handled and negotiated with the client considering the REQUIRED budget cut. Scenario C: Loss of a Member of the Project Team One of your team members announces that he/she is leaving the company immediately Project Grading Rubric Course: IT499 Unit: 5 Points: 70 Copyright Kaplan University to take a position with another company. This can be someone on your team or on your client’s team. The impact needs to described and then shown how this will be handled. Scenario D: Loss of Project Manager You are involved in an accident, are sick or have a death in the family, and will not be able to work on the project for the next week. How would you handle this situation? Scenario E: Delivery Date change You have been informed that the project must be complete one week earlier than expected, due to client business needs. Note: It needs to be complete before end of their fiscal year. You need to prepare a revision to the design plan including a new timeline and budget for the project to show how you will accommodate these changes and still successfully deliver the project. Because everyone must accommodate Scenario A, in your revised plan you must show what you will cut/change to accommodate the 10% budget reduction. Consider whether there is planned but un-purchased equipment that can be eliminated or replaced with lower-cost equipment (e.g.., can you negotiate a lower price with the vendor?). Is there a different but cheaper product that can perform the same functions as the planned equipment? Is there a resource, travel, or training that can be eliminated? If not, consider the following two options: o Have you subcontracted or assigned project work to a consultant or staff person? Can you do that work or assign it to another team member and reduce out-of-pocket personnel costs? Can you do that without impacting their on-time deliverables of already assigned work? Can you negotiate a 10% fee reduction from the subcontractor? o Will this cut require you to alter the scope of the project? How will you present, and gain acceptance of, the scope change by management? The client? Show how you need to adjust your timelines, milestones, and resource assignments in light of these changes. You must pick one additional scenario and include the necessary revisions to resources, budget, and scope due to that change. Because this needs to be reviewed by your client, this will be presented in a Project Status Report for approval by your client. The file is available in Doc Sharing. Below are the main sections of the report you will be addressing.