personal Assistant

The Executive Assistant will manage SVP's day-to-day administrative functions such as Microsoft Outlook, Wordpress, calendar management, heavy domestic travel arrangements, including detailed agendas/itineraries and expense reporting. Proactively support SVP in coordinating special projects, high-level meetings (both internal/external). Duties include, but are not limited to, the following: • Properly code and process invoices: set-up purchase order requisitions, establish new vendors, as necessary, and work with Accounts Payable. • Work with SVP to ensure cross-departmental communication is timely and effective. • Outreach and Follow-up with Internal and External Customers. • Assist with preparing presentation materials for meetings as well as coordination and communication with members of the team. • Manage VP's day-to-day administrative functions such as Microsoft Outlook calendar management, heavy domestic travel arrangements, including detailed agendas/itineraries and expense reporting. • Proactively support VP in coordinating special projects, high-level meetings (both internal/external). Properly code and process invoices: set-up purchase order requisitions, establish new vendors, as necessary, and work with Accounts Payable. • Assist with preparing presentation materials for meetings as well as coordination and communication with members of the team. Director, Commercial Marketing and Product (Stamford Corporate headquarters) • General administrative support (PowerPoint, create Excel Spreadsheets, Word) including Travel arrangements and Expense reports. Required Skills: • The ability to work overtime is required. Must have at least 5 years experience supporting senior level executives, preferably with some experience in telecommunications and within a Sales and Marketing department or an entrepreneurial environment. • Individual must be able to work for 'virtual' and 'on site' executives who travel extensively. • High proficiency in Microsoft Office: Word, PowerPoint, Excel and Outlook calendar. • Some knowledge of Visio and other graphical software programs would be helpful. • Individual must be professional with the ability to quickly switch gears while maintaining composure. • Must be great with detail, flexible, high energy and very organized. • Strong verbal and written communication skills are necessary. • Willing to work well within a team environment. • Must be extremely discreet with confidential material.